Upload each month's statement as it arrives. Condo Budget Cockpit matches it to the approved budget, judges every line against its real seasonal rhythm, asks you about anything unusual, ranks what to trim when the year runs hot, and by month ten has next year's proposed budget drafted in your own spreadsheet layout. Plain language throughout, built for the questions a Board actually asks.
A 9-minute tour of a month in the cockpit: the statement read, the flags explained, the trims ranked and next year's budget taking shape.
One screen answers it: spent against the seasonal plan, the year-end projection, and every line that needs attention as a red, amber or blue flag — always paired with the words that say why. Board members can look for themselves instead of asking you.
Snow in winter, gas peaking in January, the audit in December and January, window cleaning in June and September. A line is flagged when it is genuinely off course — not because a January bill is more than a twelfth of the year.
Drop in the accounting export or the statement PDF itself. Lines are matched by GL code, and anything unusual is put to you one item at a time — a pointed question, a 0–10 dial from "unfortunately normal" to "true one-off", a note for the minutes. Nothing is waved through.
When the year runs hot, the lines a seasoned manager would look at first are listed most-trimmable first, each with a three-line reason. Try a percentage in the sandbox, see the effect on the gap, adopt it — and every later bill on that line is checked against the new ceiling, with what remains still visible.
If no reasonable set of trims closes the gap, the cockpit says so plainly: the shortfall amount, how it was reached, the deadline, and a call to action for the Board with the options the statute allows. No surprises in month eleven.
Twelve months of last year's statements are read line by line: how each line's money really moves, where last year's timing disagrees with the plan (you choose which is normal), and which months stood out. Those answers sharpen this year's checks and next year's base — a one-off repair never quietly becomes "normal".
By the time the tenth statement is posted, next year's draft already exists. You are asked for one thing — the percentage increase the Board can live with — and every other figure traces back to a statement, a contract or a Board decision. Until month ten it is visible as a work in progress and deliberately locked, so no one plans on half a year.
Click any budget line for the full picture: month by month against plan and last year, running total, unusual items, approved bills not yet posted, and what next year's figure is built from.
A second set of books for a shared-facilities budget, with each cost split by the sharing method the agreement sets out, and the corporation's hidden exposure to shared overruns shown on its own page.
Large or seasonal costs due in the next two months are listed before they land, and approved-but-unposted bills from the weekly payment run can be dropped in as an early warning.
The property manager automatically has full access — every control: uploads, the answers about unusual items and timing, the trim sliders and adoptions, next year's figures and settings.
Up to seven directors, each with their own sign-in and each marked full access or read only. Read-only members see every page and every figure; nothing can be changed from their screen, and the server refuses changes even if a control is forced.
A six-digit code from an authenticator app, an e-mailed code, or a passkey — so a stolen password alone cannot open the books. Required for the property manager; the Board chooses the policy for its members.
Each corporation's workspace is isolated from every other; uploaded statements are stored read-only with a checksum and an audit trail of who uploaded, trimmed or changed what. The approved budget is never altered.
Prices are set in Canadian dollars. Billed once a year and renews automatically on the anniversary of sign-up; cancel any time before renewal. Conversions are indicative; the checkout charges your card in your own currency, adds the tax that applies where you are, and issues the invoice. Card details are never stored here.
Accounts and payment are being finalised. In the meantime you can walk through the set-up wizard with your own budget file — nothing leaves your browser — or get in touch.